Offer details
Position: Backoffice Specialist | POLAND
Industry: Industrial Automation
About the Company
Our client is an important player in the industrial automation industry, recognized globally for its high-quality & innovative solutions. With a solid international presence & a strong commitment to technological excellence, the company continues to drive progress across multiple industrial sectors in different countries.
Position Overview
We are seeking 2 organized and detail-oriented Backoffice Specialists to support the growing operations in Poland and to work together on the following tasks. Based in Ludz, you will work hand-in-hand with the Country Director to manage daily administrative, financial, logistical, and local HR processes.
Key Responsibilities
- Manage order entry, sales orders, credit checks, shipment processing, and logistics data updates in NAV.
- Handle billing and finance tasks, including proforma invoices, customer invoicing, payment validation, delivery notes, month-end billing checks, bank transfers, receivables, and cash receipt tracking.
- Maintain customer master data, payment terms, Incoterms, VAT, pricing, sales price imports, discounts, and sales order adjustments in NAV.
- Provide customer service and logistics support, including shipment tracking, phone support, order and delivery issue resolution, returns management, and credit notes.
- Support warehouse and inventory administration, including delivery note creation, outgoing shipment preparation, inventory checks, and demo/marketing material management.
- Act as the local HR and HQ reporting contact for Poland, including employee records, attendance and holiday tracking, accountant reports, month-end documentation, and HQ reporting.
Profile Requirements
- Mandatory expertise in Navision (NAV) or similar tools/systems is required to execute the daily scope of work.
- Skills: Strong multi-tasking capabilities, analytical tracking skills for financial reporting, and a collaborative mindset suitable for interfacing between local leadership, accounting, and international HQ.
What We Offer
- A collaborative and innovative working environment.
- Hybrid work offer for high flexibility.
- Attractive Salary.
- Secure & permanent employment according to Polish labour laws.
and much more...